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General
Information
A poster presentation should be self-explanatory, allowing different
viewers to proceed on their own while the author is free to
supplement and discuss particular points raised in inquiry. The
poster session offers a more intimate forum for information exchange
than does the traditional spoken presentation, but discussion
becomes difficult if the author is obliged to spend most of the time
merely explaining the poster to a succession of visitors.
Poster Dimensions
The poster wall is 1,7 m wide x 1,2 m high. The maximum poster size
should not exceed this size.
Preparing the Poster
Title
Prepare a banner for the top of your poster indicating the title,
authors, and affiliations. Lettering in the label should be at least
2,5 cm high.
Illustrations
Figures should be designed to be viewed from a distance, and should
use clear, visible graphics. Although each figure should illustrate
no more than one or two major points, figures need not be simple.
The main points should be clear without extended viewing, but detail
can be included for the knowledgeable viewer. Remember that the time
spent at each poster figure is determined by the viewer, not by the
presenter, as in the case of a slide presentation in a spoken
session.
Each figure or table should have a heading of one or two lines in
large type stating the “take-home” message. Detailed information
should be provided in a legend below in smaller type. Because there
is no text accompanying a poster, the figure legend should contain
commentary that would normally appear in the body (results and
discussion) of a manuscript. It should describe concisely not only
the content of the figure but also the conclusions derived from it.
Details of methodology should be kept brief and should be placed at
the end of the legend.
Layout
Materials should be mounted on colored poster paper or board. It is
helpful to group logically consistent sections of the presentation
on the same background color.
Muted colors provide an effective background. Use thin mounting
board. Heavy board is difficult to keep positioned properly.
Arrange materials in columns rather than in rows. It is easier for
viewers to scan a poster by moving systematically along it rather
than by zigzagging back and forth in front of it. An introduction
should be placed at the upper left and a conclusion at the lower
right, both in large type. The sequence of illustrations should be
indicated with numbers or letters at least 2,5 cm high, preferably
in bold print. Omit “Fig” or “Figure”; it is unnecessary and
occupies too much space.
You may find it convenient to have a separate section describing
methods, but it is quite effective to include this information as
part of the data presentation, as described above. Carefully chosen
photographs of apparatus, or schematic diagrams of procedures, can
convey a great deal of information about methods without much text.
Most viewers will tend to skim or ignore long textual passages.
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At the Congress
General
There will be two poster sessions during the congress. The
presenting author should be at the poster wall during the formal
session.
It is suggested, but not required, that the presenting author brings
a one-page handout conveying the essence of the poster and a means
for interested parties to contact the presenter outside the confines
of the congress. It is often difficult to visit every poster of
interest, and providing a handout of the sort described is one way
of maximizing the audience for the poster and facilitating
information exchange about it.
Mounting the Poster
Due to the tight scheduling of poster sessions, it is imperative
that each presenter observe the following schedule for mounting and
removal of poster materials. No exceptions to the times given can be
made.
Thursday, November 6:
Mounting: between 8.00 and 13.00 h
Removal: between 16.00 and 18.00 h – posters that have not been
taken off by 18.00 h will be disposed of
Friday, November 7:
Mounting: between 8.00 and 10.00 h
Removal: between 11.30 and 14.00 h – posters that have not been
taken
off by 14.00 h will be disposed of
You will receive material to mount your poster from the poster
counter located in the poster exhibition area. Please do not write
on the poster walls. Note that projection equipment and electrical
outlets are not available in the poster session area.
Let us know if you have any questions about the arrangements for the
poster sessions.
Contact:
Ricardo Alves
ricardo.alves@idram.pt
Acknowledgement: These suggestions for preparing an effective poster
are adapted from the website
of the Psychonomic Society (www.psychonomic.org).
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